Banquet Policy

IF YOU BOOK YOUR WEDDING WITH US FOR JANUARY or FEBRUARY OF 2009 and you have 200 or more guests, we will waive your room rental fee!

Welcome to Sunnybrook Country Club

Thank you for considering Sunnybrook Country Club for your truly special occasion.  With a newly renovated clubhouse and top of the line professional staff we are confident you will enjoy your experience from start to finish at Sunnybrook Country Club.

The Banquet Menu is meant to be a guideline only, Sunnybrook Country Club and the staff has the ability to customize menus and is happy to work with any suggestions and ideas that you may desire.

Terms and conditions are as follows, Please read them carefully.

Sunnybrook Country Club is a private club and as such you must be a member.  You may purchase a Banquet Membership for $200.00 which enables you to use the banquet facility.

A fifteen hundred dollar ($1500.00) deposit and signed contract are required to confirm your date. Out of that deposit a thousand dollars ($1000.00) of this deposit will be deducted from your pre-pay, and the remaining five hundred ($500.00) will be returned to you after everything is paid for and the room is in order.  In the event of canceling once you have put your deposit down, the deposit is refundable only if we are able to rebook the same room at the same time of your canceled date.

The following room charges apply to events:

(Room prices are based on a six (6) hour time period.  For events longer than six (6) hours, there will be a $100.00 per hour fee)

Minimum Food and Beverage requirements are as follows:

Friday Evenings: $2,000.00

Saturday Evenings:  $5,000.00

Sunnybrook Country Club offers a special feature for our special clients.  Upon booking your special event with Sunnybrook, you will need to make some very important decisions on what menu choices you should select.

To make these choices easier for our clients, we offer a chef’s table.  A chef’s table consists of two entrees, two vegetables, and two starches.  Items you select will be prepared by our chefs at a private tasting at Sunnybrook for up to 6 guests.  This feature is to give our clients a first hand look and taste of our quality and presentation we offer for our clients.  The cost for a Chef's Table is $10.00 per person.

Menus and all function plans must be completed no later than thirty (30) days prior to your event.

Guest arrival time and dinner time will be established at your menu finalizing thirty (30) days prior to your event.  A ½ hour grace period is allowed for function dinner times running late.  After that grace period, there will be a $100.00 per ½ hour late charge.

Confirmed guest count must be received, no later than ten (10) days prior to your event.  Your guest count may increase after this time; however, the guest count may not decrease after the final count is given to the club.

There is a one-dollar ($1.00) per person charge for Desserts.  Sunnybrook Country Club prohibits serving by anyone other than our professional staff.  You may eliminate this charge by having us make your desserts (see attached selections).

All Prices (food and bar) are subject to change.  These prices will be locked in at your menu finalizing thirty days prior to your event.  The prices will not go above the consumer price index (not over 5%).

The prices for your function will be locked in at your menu finalizing thirty (30) days prior to your event.

Services available to our clients

Buffet Service – up to 125 guests, 2 line buffet.

Buffet Service – up to 400 guests, four line buffet.

*All cold food will be chilled and all hot food will be served in a heated chaffing dish.

Family Style Service – All food is served hot in bowls and platters, plates are put on each table.  Your guests remain seated throughout the meal period.  Add $4.00 per person.

Individual Plated Service – All food products are plated and served in courses at the table.  Add $1.50 per person.

French Service – All food products are placed on silver platters and individually plated at the tables.  Your guests remain seated throughout the meal period.  Add $5.00 per person.

Function Policies

Entree Selections

A single entree selection is strongly recommended for all functions.  However, should you decide on offering more than one entree choice, you will be asked to observe the following:

1)    Identify each guest choice, by using color-coded place cards (prepared by you), so that our wait staff can serve you and your guests without delay.

2)    A place card table will be arranged at the entrance of your reserved room so your guests are able to take their name card upon arrival and place it in front of their place setting.

3)    A limit of three entrees is the maximum allowed for guest of 20-50 people.

4)    A limit of three entrees is the maximum allowed for guests of 50 or more people.

5)    Indicate the exact number of each different entree when you submit your final guarantee guest count.   When more than one entree choice is offered, each entree must be prepared in advance; therefore, the party host/hostess will be charged for his/her final guaranteed guest count, plus any last minute changes.

6)    Parties of 20 or less may indicate personal preference of steak temperature: Rare, Medium-Rare, Medium, or Well.  Parties over this amount must have all steaks prepared with the same temperature and this preference must be indicated.

7)    There is an additional one-dollar ($1.00) per person charge to select more than one (1) entree.

Special Menus

If you are planning a particular theme we will be more than pleased to help you design a menu.  A meeting with the Chef and Manager may be arranged to discuss the details with a quote given for your special event.

Off The Dinner Menu

Ordering off the Dinner Menu is allowed for parties of twenty (20) or less.  This works particularly well for business meetings and small social gatherings.

Limited Menu

If you would like to limit your guest’s choices and do not prefer to have them order off the Dinner Menu, we can prepare and print a Limited Menu, based on your selections, for your guest to choose from.  This option is available for parties of twenty (20) or less.  We have the ability to tailor make these menus with congratulations, birthday, anniversary, retirement, engagement messages, etc.

Clean-up and Damages

Sunnybrook County Club reserves the rights to charge an appropriate cleaning charge if the condition of the room after a function deems necessary.  This will also apply if any damages occur at the time of the function.

Sales Tax and Service

All food and beverage prices are subject to a 6% sales tax and a 20% gratuity.

Table Decorations

White table linens are provided free of charge. A wide variety of colored linen napkin choices are available at an extra charge. You will need to determine what color is your preference. Skirting is also provided for the Head Tables, Buffet Tables, Place Card Tables, and Display Tables. Glitter / confetti is not permitted in our banquet facility.

Beverages

To insure the welfare of your guests, and due to the sensitivity of the Club’s liquor liability, Sunnybrook Country Club reserves the right to refuse bar service, when in management’s opinion it appears that an unmanageable situation may arise. All alcohol that is consumed must be sold by Sunnybrook Country Club. Any outside alcohol brought in will be confiscated and becomes the property of Sunnybrook Country Club and will not be allowed to be consumed on the premises.

To eliminate any surprises, we recommend a budget for your beverages, indicating the least amount you would like to spend and the maximum. There are a number of ways to control the cost on alcohol consumption by setting parameters such as having an open bar vs. having it open only a select amount of time, serving premium alcohol or house versions, simply having keg beer, or having a cash bar. These things you will want to consider when making decisions on beverage options.

A common question is: “What’s a normal bar bill?” There really is no answer for this as each group is different, drinking styles, and consumption vary greatly from person to person. Based on what you would like to see for your event, we will be happy to make recommendations within your budget.

Start and Stop Time

When reserving Sunnybrook Country Club Rooms for your wedding reception or large parties, all daytime functions must be completed no later than 3:00p.m., unless given prior approval by Sunnybrook Country Club.

All evening functions are not allowed to begin using the room before 5:00p.m., unless given prior approval from Sunnybrook Country Club.

A minimum of two hours is required between events, so the staff may have the proper time to reset the room.

Your florist or cake person may deliver prior to your event, but must first contact Sunnybrook Country Club to inquire as to when they may get into the facility to set up.  For evening banquets, setup cannot occur before 2:00p.m.

Due to Health Department regulations, food to be consumed on the premises must be prepared by Sunnybrook Country Club and cannot be taken off the Club’s premises, with the exception of special event cake.

The Customer is responsible for and shall reimburse Sunnybrook Country Club for any and all damages resulted during your event.

Sunnybrook Country Club is not responsible for damage to, theft of, or loss of any items before, during, and after your event.

Sunnybrook Country Club will not be liable for failure to uphold this contracted agreement due to circumstances beyond our control.

All food and beverages are subject to a 20% service charge and 6% Michigan sales tax.

Sunnybrook Country Club will be happy to assist you with your table decorations and set-up; however, there will be a fifty dollar ($50.00) per hour charge for any decorations and or favors that consume more than one (1) hour of our staff’s time.

Banquet Beverage Service

Events requesting Bar Service must have a stated closing time, no later than 12:00a.m., midnight.

Events requesting a Cash Bar must meet a $750.00 sales minimum to exclude a $150.00 bar set-up fees.

*Any other punch will be priced based on the contents of the punch.

*Premium liquor price is based on selection.

 

 Sunnybrook Country Club will be happy to assist you with any special wine, champagne, beer, or liquors that you may desire.

All bars close at 12:00a.m., midnight or before.  All Federal, State, and Local Laws with regard to food and beverage purchases and consumption are strictly adhered to.  We cannot serve alcohol to anyone under the age of twenty-one (21).  If there is any question of age, picture identification will be required.  We ask for your cooperation in helping us control underage drinking.